Private limited company

Every Company incorporated in India has to mandatorily file necessary documents with the Ministry of Corporate Affairs. Yearly filing has to be done regarding submission of documents of financial statement, i.e. balance sheet, profit and loss account and annual return i.e. shareholding pattern. Company’s mission and history and summary of the Company’s achievements in the past year are recorded in the report which includes research advances, market share gains or honors awarded to the Company or its employees. Annual report provides financial details of the Company that serves as marketing tool for your Company. It shows the financial track record of the Company and record of the growth of the Company in past years is shown. we have separate wing of experts handling matters for Company Annual Filing, providing help at every single stage of the process.


A private limited company is required to file the required documents with ROC annually. It is also required to file Income Tax return, if applicable. As a part of Annual Filing, companies incorporated in India - including subsidiaries of foreign companies, joint venture companies and others, under the Companies Act, 2013 and 1956 are required to file the following documents along with the e-Forms with the Registrar of Companies (RoC) with proper jurisdiction over the company

Type of Document TYPE OF E-FORM Purpose of Filing of Form
Balance –Sheet Form AOC-4. Filing of Financial Statement with the ROC
Consolidated Financial Statement Form AOC-4 (CFS) Companies which have Subsidiary Company, Associate Company and Joint Ventures.
Profit & Loss Account Form AOC-4. Filing of Profit & Loss Account with the ROC
Annual Return Form MGT-7. To be filled by Companies having share Capital. To give information relating to directors and shareholder for the period of Financial Year.
Annual Return Form MGT-7 To be filled by companies not having share capital.
Director Report Director Report along with Following Annexure:
  1. AOC-2
  2. MGT-9
  3. Secretarial Audit Report
Application for KYC of Directors DIR-3 KYC For filing of KYC of directors.
Filing of CTC of Resolution Form MGT-14 (for the Companies except Private Limited Company) For the purpose of adoption of Balance Sheet and Director Report.

This time the Balance Sheet and the Profit & Loss Accounts are to be filed as two separate documents with different e-forms.


Important Points to Remember

Each e-Form along with the relevant attachment should be less than 2.5 MB. The Annual Return, the Balance Sheet and the Profit & Loss Account are filed as attachments to the respective e-Forms. So far, the users have been filing the attachments as scanned images of those documents. Please note that a scanned copy considerably increases the size of the document besides being more expensive. As such, you are advised to use the Text file/ Excel sheets as such, convert the same into PDF by using the PDF converter (the software is available on the portal for a registered user without any charge) and upload these attachments as PDF documents.

The MCA21 database in respect of Authorized Capital and Paid-up Capital may not be correct. The companies have been requested to apply for correction of Master Data in this respect. Since this process is taking time, the Ministry will be accepting the Authorised Capital and Paid-up Capital figures as declared by the companies in the respective forms pertaining to Annual Filings. Accordingly, the companies are requested to declare the correct amount on these points without waiting for formal correction in the database.


PROCESS

Maintaining Book of Accounts
Preparing Financial Statements of the Company
Appointing Auditor for the Company
Auditing the Financial Statement of the Company
Conducting Annual General Meeting
The annual return of the company must be filed within 60 days of the date on which the annual general meeting of the company was held.